Thomas & Thomas Court Reporters - Court Reporting, Legal Videos, and Videoconferencing

For everything you need to know on court reporting, legal video, and videoconferencing.

How to Conduct Remote Depositions

Last week, Thomas & Thomas Court Reporters spoke with Dave Sommers at the Omaha Bar Association to discuss how law firms can continue to conduct depositions during the current coronavirus outbreak.  Below is the recording of said interview as well as an explanation of the benefits of remote depositions and our recommendations on how to successfully conduct one.

While the ability to conduct remote depositions have been around for a while, the advent of the coronavirus has put them in the forefront of the legal community.  Having performed over 2,500 videoconferences, Thomas & Thomas has seen the benefits of remote depositions firsthand.  For starters, it is easy to use.  We generate a unique link and send it to all the participants.  One simple click and you are in.  Another benefit is you can connect from anywhere.  Given the current climate, we have seen attorneys, deponents, and court reporters appear from businesses and homes, allowing flexibility to those who cannot or prefer not to be out in public.  Our remote deposition platform, Zoom, also allows the participants to share exhibits in real time with all the other participants.  This function ensures everyone is on the same page and can easily follow along.  Zoom also works with almost all devices – PCs, Macs, and other videoconferencing units. 

Benefits of Remote Depositions:

  • Connect from Anywhere- Connect from your home or office
  • Easy to Use- Simply click a link to connect
  • Incorporate Exhibits- share your desktop to ensure all participants can see and follow the exhibits in real-time
  • Universal Connectivity - Connect to PCs, Macs, and V/C Units

Even though remote depositions can be a great alternative to conducting an in-person deposition, the participants should be aware of the pitfalls and how to avoid them prior to conducting their first deposition.  As with any technology, you should do your best to use current, up-to-date products that have the latest updates and security patches installed.  As technology ages, they become less compatible with current software and devices and may not work properly.  External devices, both webcams and speakerphones, are essential to a smooth videoconference.  We recommend Logitech’s HD Pro Webcam and Jabra’s noise-cancelling USB speakerphone.  You also want to ensure you have a stable internet connection.  Make sure you conduct the deposition from somewhere with a constant, high-speed internet connection.  Conducting a videoconference on a public network may be subject to varying internet speeds.  If you can, hardwire the internet connection.  If your device doesn’t have an ethernet port, try acquiring a USB ethernet adapter.  Finally, you always want to test your system with the parties involved.  Ideally, it will be the same setup and in the same location as the deposition.  Thomas & Thomas always tests with each participant prior to each deposition to ensure the user knows how to connect and that there is a stable connection.  Troubleshooting in advance ensures your deposition will get started on time and will be successful.

Recommendations for Conducting a Successful Remote Deposition:

  • Use a stable, current device – desktop, laptop, or tablet
  • Invest in an external webcam
  • Use an external, noise-cancelling speakerphone or call in telephonically
  • Use a hardwired internet connection whenever possible
  • Test, test, test!

Thomas & Thomas Court Reporters has led the way in court reporting and litigation support technology for over 40 years, and now we welcome the opportunity to assist you with any need you may have. If you would like to learn more about remote depositions, please do not hesitate to contact us. We would love to show you the multitude of services we have to offer. We look forward to making your life easier.

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Security Tips for Conducting Zoom Depositions

remote deposition

While the ability to conduct remote depositions has been around for a while, the arrival of the coronavirus has put them in the forefront of the legal community.  Platforms like Zoom, WebEx, and GoToMeeting are being used like never before; and, as a result, are exposing security issues that should be considered when conducting a deposition. 

Below are some protocols to consider prior to conducting your next remote deposition.  Please keep in mind that there are also several other aspects of Zoom depositions (i.e. devices, hardware, connections, etc.) that you will also want to address to ensure your Zoom deposition is a success.

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Security Tips for Zoom Depositions

  • Use Most Current Version of Zoom - Every so often, you will want to click on your User ID in the upper-right corner of the Zoom dialog box and select “Check for Updates.”
  • Require Passwords – Ensure you have gone into your settings and turned on the password requirement option for all sessions you create. The password for the session will then be included in the invite.
  • Enable “Waiting Rooms” – The Waiting Room feature requires the host to allow each participant into the meeting. This will further prevent unwanted guest from joining your meeting in the unlikely event they circumvent your password.
  • Do Not Use “Personal Meeting IDs” – Personal Meeting IDs are a way to use the same meeting number over and over again. As a result, they will be easier to hack than a randomly generated meeting number.

Thomas & Thomas Court Reporters has led the way in court reporting and litigation support technology for over 40 years, and now we welcome the opportunity to assist you with any need you may have. If you would like to learn more about remote depositions, please do not hesitate to contact us. We would love to show you the multitude of services we have to offer. We look forward to making your life easier.

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